Project Management Services
Послуги з управління проєктами (РМ)
Our PM division is a dedicated team of professional PM managers, architects, engineering/mechanical detail design specialists, certified chief engineers, cost analysis specialists, technical control managers, EHS specialists.
The availability of those in-house high profile technical specialists enables us to manage different sizes and types of projects for our customers.
Setting up the tech brief for new office allocation
Preliminary work of PM consultants with Customer project team re the set of requirements/guidelines for the development of new office premises. It includes clarification of a number of employees total and per department, department list, department neighbor allocation limitations, necessary areas of office space.
If the Customer has any guidebooks re space visualizations, IT/multimedia equipment, furniture standard requirements – those are requested to be provided to PM at this stage.
Within this stage of the project – PM consultants initiate the discussions with the Customer project team, department managers to set up the brief, which is later the basis for setting up of technical task for the development of Design and Detail Design documentation.
Checking of Act of Acceptance of the Premises, before signing the Lease on behalf of the Customer
PM team is checking the actual Premise conditions with that specified in Act of Acceptance.
We strongly advise PM Technical control to be involved in this activity.
There were several of cases Customer experienced further technical issues without not checking the Act of Acceptance of the Premise with the participation of PM Technical control engineer.
Supervision of developing of Detail Design (Project Working documentation), served with Bill of Quantities.
PM works closely with the Provider with the purpose to have Design and Detail Design, meeting high quality standards in line with the Building code of Ukraine as well as requirements of the Customer.
Carrying out of the tender for selection of GC for execution of construction works
This stage also includes the tenders for furniture selections and possibly (if required) for so called “nominated by Customer” suppliers of i.e. IT/Multimedia equipment
The basis of the tender documentation pack is Design, Detail Design, Bill of Quantities and Request for proposal developed by PM Team. Working through the contract with the winner and providing advices to a Customer are also part of PM Team role.
Actual supervision of the execution of construction works
Availability of a dedicated certified technical control team at the site. Carrying out at least weekly status meetings with key involved parties: General Contractor, providers, which developed Design and Detail Design Documentation. Daily checking of quality of works and materials used. The signing of acts of hidden works and acts of executed works.
Checking the correspondence of approved project budget and bill of quantities with actual construction operation. Make sure that all changes are included in project documentation, which will later on become as built documentation.
Making and resolving snagging lists during the Project phases and project accomplishing. Monitoring of the project cash flow. Carrying out of necessary engineering systems tests and commissioning. Control of construction time line execution.
Cross checking all necessary as built documentation as well as guarantee obligations paper are passed to Customer as of the end of the construction works.
Author control of Detail Design team for execution of construction works
Keeping a log of the Author’s supervision during the construction and fit out works.
Introduction of appropriate corrections / changes in the documentation (if any)
Supervision of furniture delivery and allocation at the site/ connecting IT/ Multimedia user equipments - screens/ TV panels in meeting/ conference rooms
PM team interrelates with the suppliers of furniture to have it on site duly allocated in accordance with the space planning and time line. All organizational issues regarding Suppliers, Landlord, Customer is on PM team side.
PM team also makes sure the delivered furniture is reviewed and snagging is made, if necessary. PM team usually executes it together with responsible representatives of Customer.
Moving process
Organization of logistic of move into new office space. Developing of an information package for employees
Checking of as built documentation, guarantee papers for the proper transfer to Customer
PM team checks ‘as built’ documentation provided by the General Contractor as well as all the necessary guarantee terms papers. Usually PM makes several of comments and General Contractor is in the position to correct those.
It doesn’t stop office space operation commencement and usually can take up to 1,5-2 months (for correcting all PM comments) after the works were accomplished.
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